Sooner or later, you will face a poorly defined job role. 

Priorities, goals, and tasks change. People come and go. The business grows.

You meet real problems when you lack role clarity about your own role as a team leader. 

And what happens with your team?

Employees in long-standing role ambiguity become disengaged, burnt out, and perform poorly.  

Role confusion, role ambiguity, and role conflict are work stressors you don’t want to mess with: you need to deal with them as soon as they occur.

Be clear about your own role and you’ll score gold for the whole team. 

Watch the video to learn more about role clarity and role ambiguity:

What is Role Clarity?

An employee is clear about their job role when they know what they need to do and what is expected from them. 

Clear job objectives, accountabilities, and responsibilities are part of role clarity in the workplace. 

Role clarity consists of clear definitions of job deliverables, processes, priorities, and stakeholders. 

A clear role means that the employee is aware and informed about their roles on a team or in an organization. 

Role Conflict Definition

Role conflict occurs when a person is asked to do a job with incompatible job demands or perform tasks with values that clash with their personal value system. 

When an employee is asked to perform contradictory or competing tasks, they experience role conflict. An example of role conflict is when a team member needs to do an urgent job for two clients at the same time.

Role Confusion

Role confusion is the experience of not knowing the employee’s standing within a team or an organization. Role confusion shows up whenever there is a novelty on a team, such as a new manager, new job, job transfer, or structural changes in an organization. 

Missing role clarity and role confusion exacerbate work-related stress on the part of the concerned employee. They can also cause tension and work-related conflict between employees. Instead of spending their time doing productive work, employees waste energy on managing team relationships or resolving conflicts.

Learn more: What is Your Conflict Management Style?

Role Clarity vs. Role Ambiguity

To define role clarity, you have to know what stands at the opposite end of it. 

Role ambiguity is the opposite of role clarity in the sense it describes the person’s uncertainty about job tasks, work methods, and priorities. 

Usually, employees are somewhere in-between ‘clear’ and ‘unclear’ about their job roles. Ultimately, this results in role ambiguity or a situation with vague boundaries about the job description within the context of the organization. For example, when a person doesn’t know how to apply particular skills to the context of an organization, they will face role ambiguity and work-related stress. 

Learn more:  Competency Gap Analysis: Skills Into Context  

How to Create Role Clarity at Work

You cannot escape role uncertainty. Work changes happen before you know it. 

  1. Survey employees about how clear they are about their job role. Do this with every new hire, and every change in tasks and responsibilities. 
  2. Leverage role fulfillment. Hire talent that works a job with natural motivation and a sense of purpose. 
  3. Promote role acceptance. Ask employees to commit to their job roles. Role acceptance means employees have not only understood their roles but are also committed to successfully doing them. 
  4. Create clear onboarding guides. Minimize role ambiguity and uncertainty when novelty occurs. 
  5. Eliminate overlapping tasks. Define the scope and the parameters of a role and stick to them.
  6. Identify skills gaps. Role ambiguity may occur due to the need for new skills you don’t have on your team.  
  7. Encourage a culture of open conflict resolution. Be the example, communicate openly, and don’t shy away from conflicts. React at the first sign of discrepancy between expectations and reality.

Role conflict, role clarity, and role ambiguity are predictors of team performance you can measure in large organizations. The problem is – it takes ages to implement corrective action and a small business needs quick action that brings results. 

Ready to take action and improve role clarity on your team in a nick of time? 

Create impeccable job roles and see impeccable results. 

Click below to get free access to our Hiring and Leadership System with AI and start building your team now:

Hiring and Leadership with AI

Listen to the Virtual Frontier podcast to learn more about creating well-defined team roles:

Learn more about virtual team management:

SIMILAR ARTICLES

How to Let Go of Control Anxiety: The Busy CEO’s Guide to Reducing Stress

What story are you telling yourself when pursuing your goals?

The drive to achieve your goals can be either exciting and energizing or stressful and anxiety-promoting.

It all depends on the words you use in your story and understanding how your thoughts create your mindset, actions, and behaviors. 

5 minutes read time

Stuck in Too Much Work? Reclaim Productivity, Effectiveness, and Efficiency

Soaked and sweating with massive energy, we hack through the trees in the jungle in front of us with a machete to make progress. 

Unfortunately, without a set compass, we hack in the wrong direction. Ineffectively. 

Sadly, we also use a blunt machete. Inefficiently. 

It's sometimes similar in our business. Unconsciously, we spend 50% of the day unproductively. 

5 minutes read time

Is This THE Scientifically Proven Best Morning Routine?

You don't need military discipline and become a slave to your good morning habits.

However, having a morning routine helps you get a better grasp of things you can control and helps you start your day focused and calm.

Routines and structure improve productivity. Instead of rushing from one task to another without knowing what needs your immediate or full attention, you dedicate yourself to key business goals.

Stop jumping to what or who screams the most. Build a routine.

 

4 minutes read time